Process for Hotel Users to Submit the Material Creation & Extension Form

Step1: MDM/ Procurement team shares the Material Creation & Extension Form to the hotels’ users through email or individually– Material Creation & Extension Form (gingerhotels.com)

Step 2: The hotel users/ Staff opens the form link to fill the form.

Step 3: Hotel user fills their Hotel Location and correct Email-ID.

Step 4: Hotel user fills all the necessary remaining fields including the mandatory fields * (refer snapshot)

Step 5: If more than one item request under the same material group need to request, user can click “Clone” button to duplicate the form.

Step 6: User reviews the fields filled and submit the form.

Step 7: On the other side, the procurement team/ MDM receives an email or notification for the new form submitted.

Step 8: The procurement team/ MDM login into the Sanarp application and reviews the Material Creation & Extension Form.

Step 9: MDM opens the report and review the Item form submitted.

1. Verify the details in the form. 
2. If the details filled by the user is correct, select Approve. If the details filled by the user is incorrect, select Reject.
3. Put the Remarks accordingly.
4. Select the checkbox “Send email to guest” to email the mail provided
5. Click on the “Submit” button

Step 10. Hotel users will receive an email if the Material Creation & Extension Form submitted is rejected with the remarks.

Step 11: Hotel users open the email, click on “Resubmit link” (refer below screenshot) and re-submit the  Material Creation & Extension Form with the correct details to the MDM.